Answers|Dictionary

What do I need to update when my company's address changes?

ComplianceEINRegistered agentMulti-state

There is no single place to change a company's address. The state you formed in, the IRS, your bank, your registered agent, your contracts and every other state you are registered in each keep their own record, and each is updated on its own. The state and the IRS are the two that carry deadlines, so start there.

The state

Your formation state has a principal office address on file. In many states it is corrected on the next annual report; in others it takes an amendment or a statement of change with a small fee. The registered agent address is a separate line, and if you are your own agent and you move, that is a change of agent filing, because that address is where a lawsuit gets delivered. If the company has foreign qualified elsewhere, each of those registrations has its own address to correct, and each is a separate filing with a separate fee.

The IRS

Form 8822-B tells the IRS that a business has a new mailing address or a new location. The same form reports a change in the responsible party, and that change has to be reported within 60 days. It is one page and there is no fee. Your state tax accounts, for payroll or sales tax, are updated separately with that state's revenue department.

Everyone else

The bank, because statements and cards go to the old address and because a mismatch with the state's record slows down the next account or loan. Your payroll provider. Then your contracts: most name an address for formal notices, and a counterparty who sends a notice to the old one has usually done what the contract required. A short email to the other side of any ongoing agreement fixes that, and the next renewal is the place to change the clause itself.

A commercial registered agent is the one address on the state's record that never changes when you move.

Written by the lawyers who built Arabella. This is legal information, not legal advice for your situation, and reading it does not make us your lawyers. For a real dispute or a high-stakes decision, talk to a licensed attorney. More questions.